New Athlete Class Registration
Athletes can register/move to any class at any time during the year. Enrollment for each class must be done prior to the athlete’s first day of class via online, phone, email, or in person. Evolution Gym has a strict athlete to coach ratio and will need time to make arrangements and assure proper number of coaching staff is available for the safety of all athletes and instructors. This includes monthly enrollment and trial athletes. If notice is not provided your athlete may not be allowed to participate in class.
Waivers, New Client Information Form, & Rules & Polices Form
For insurance purposes we require all 3 forms to be completed first time of attendance. The New Client Information Form is required even if account is completed online. Participation will not be allowed without any of the forms completed and signed by a parent/guardian.
Current Athlete Class Registration
Athletes previously registered in classes will automatically be enrolled for the next month’s class unless required cancellation is provided (please see next policy). Accounts will be charged on the 25th of every month.
We ask that cancellation of registration is provided in writing 15 days in advance of the upcoming month. Without 15 days notice you will be charged the full month of tuition.
Recreational Class Payment Due Date
Payment is due within 48 hours of reservation for new athletes or by the 27th of the previous month for current athletes, in order to reserve the athlete’s spot in a particular class. If payment is not received the athlete will be dropped from the roster and not allowed to participate until account balance is current.
Competitive Team Payment Due Date
Competitive Team tuition payments are due on the 1st of the month. Late fees will be applied on the 5th of every month if payment is not received.
Payments can be made by cash, check, or credit/debit card. Any returned checks are subject to a fee of $30.00 for each returned check. Automatic payments are welcomed for a discount of 5% off tuition.
Account Payments & Instructions
Payments can be made via mail, in office, or online. If you choose to pay online, please do so by following the instructions below:
- ‘Online Store’ tab
- ‘Account Payments’ link
- Complete free form field with tuition amount provided on account.
To review your balance and purchase history:
- ‘My Info’ tab
- ‘Account’ link or ‘Purchase History’ links
If you need your account information (username & password) please let our office know. Please do not create a new account if you have already attended classes – contact our office if you have any question.
If an athlete misses due to illness or any other reason, 1 make-up will be allowed per month via Open Workout (recreational gymnastics, tumbling, or cheer) or through the designated monthly make-up class (preschool classes only). Make-up classes (preschool classes only) are the 1st Saturday of the month unless of holiday, it will then move to the 2nd Saturday of the month. Pre-Enrollment is required for attendance in any make-up class, please contact our office for scheduling.
Bad Weather Rule
We follow USD 450 for all closings regarding bad weather. In the event the USD 450 is closed, we will not have classes that day (morning or evening). We will follow make-up policy guidelines for any missed classes. Updates regarding weather will be done via social media (Facebook & Instagram), website, WIBW News Channel and emails to athletes scheduled to attend the day of closing. There is not a time set for when athletes will be notified as we will update everyone once the closing is announced.
Evolution Gym will be closed the following holidays: New Year’s Eve, New Year’s Day, Memorial Day, 4th of July, Labor Day, Halloween, Thanksgiving Day (including 3 days after), Christmas Eve, and Christmas Day. Evolution will also be closed the week between Christmas and New Year’s and 1 week in the Summer for training (dates will be posted 2 weeks prior). Any other closings will be posted 2 weeks in advance unless in emergency.
Athletes are required to wear tight athletic clothing to all classes to assure the safety of athletes. Leotards are not required but highly encouraged! Leos are for sale in our pro-shop. All team athletes are required to wear a leotard to practice. Hot shorts is permitted for athletes. Jewelry cannot be worn during any class/practice, except small stud earrings. Please make sure hair is pulled back in a hair tie that will hold for the length of your class.
Parents and family members are required to stay behind the white, pink, or blue fence at all times. A viewing room is available for seating or you may help yourself to the bleachers outside. Video is provided for you to view classes taking place in the gym and classroom as a courtesy of Evolution. This monitor can be found in the viewing room by the couch!!
Talking/Coaching athletes is prohibited during class as distractions can cause accidents or injury. If you need assistance or need to speak to your athlete please ask a staff member to assist you. You may be asked to leave the area if a distraction occurs, this is for the safety of our coaches and athletes.
If your athlete becomes injured in class, please refrain from running to the floor, a coach will come get you as soon as possible (if needed). If you are attending Open Workout for your athlete (ages 5 years and younger) coaching or spotting your athlete is prohibited.
Please feel free to connect to our wi-fi during your class time with us. The password is posted in the viewing room for your convenience.